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Coor Smart solutions for Coor Smart Offices Archive

Coor SmartArchive

Save digitally for quick access to company documents

Do you have large amounts of documents that you need to have available in a simple and safe manner? Are you looking for ways to have more storage space? Are your documents stored in many different filing systems, on paper or digitally? SmartArchive makes all your documents easy to access and handle wherever you are, and saves you money while doing it.

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WHAT IS COOR SMARTARCHIVE?

SmartArchive is a service for digitalizing of documents and digital and physical archiving. SmartArchive can be used for purchase and customer agreements, HR documents, physical mail, invoices, waybill (freight documents) and correspondence, i.e. tenders etc.

Scanning and digitalizing can be performed at Coor’s own facilities or at your premises by yourself or by dedicated staff. We provide advice on effective document management and physical archiving in accordance with National Archives standards. We deliver our services according to the information security standard ISO 27000, to satisfied customers since 2001.

CUSTOMER VALUE

  • All documents in one secure place, accessible
    only to authorized personnel
  • Frees up space, important for the activity
    based office
  • Reduces processing time and makes document
    handling easier
  • No need for costly investments
  • Scaleable (from 2 up to 50 000 users)
  • Access 24/7 from anywhere in the e-archive
  • Flexible – fully configurable accordingly with
    customer needs and can be fully integrated with
    other business systems

FEATURES OF SMARTARCHIVE:

  • Digitalization (if needed) can be done by
    Coors Scanning Production unit or locally
    by receptionist or by the customer itself
  • Scanned documents can be made available
    in Coors e-archive Arkinet or in the customers
    own system (HR system, Invoice handling
    system or e-archive)
  • The documents are easily searched and retrieved
    in the e-archive
  • The documents are accessible 24/7 in
    the e-archive
  • The customer decides which rules that shall
    apply on system access (who has access, from
    where, and when)
  • Customer can get notifications and alarms, full
    traceability and reports.
  • Physical arching can be handled locally or
    somewhere else by the customer or by Coor
  • Coor offers secure handling according to legal
    regulations and customer demands
  • Documents in the physical archive are available
    for retrieval

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